Every property, every person, one calm place.
Meadow gives your team, your landlords and your tenants their own secure portal — with maintenance, documents, e-signatures and communications all recorded against a permanent property record.
Approval needed
Repair required at 15A Montpelier Avenue
Estimated cost: £285
Three portals, one source of truth
Everyone sees exactly what they should — and nothing they shouldn’t.
Staff workspace
Dashboard, property records, maintenance, documents and communications.
Enter as Sophie (staff)Landlord portal
Portfolio, statements, documents and one-tap repair approvals.
Enter as Eleanor (landlord)Tenant portal
Report repairs from your phone with photos, view your tenancy and documents.
Enter as John (tenant)Maintenance that runs itself
Tenants log issues with photos and video. Each gets a number, a status pipeline and a full audit trail — from New to Closed.
Secure notes
Internal, landlord and tenant visibility on every note, so sensitive comments are never exposed by accident.
Document library & compliance
Seventeen folders per property, versioning, and automatic alerts before gas, EICR and EPC certificates expire.
PandaDoc e-signatures
Create tenancy agreements from the data you already hold. Signed copies file themselves back to the property.
One communications engine
Email and SMS from templates, with delivery status and every message recorded on the property timeline.
Rules & automation
WHEN a certificate is 30 days from expiry THEN create a task, email the landlord and SMS the tenant.
A complete audit trail, automatically
- Tenant reported leaking tap
- SMS sent to tenant
- Landlord approved £185 repair
- Contractor marked job complete